How to Reconcile Accounts in QuickBooks Online

You can also make small edits if needed right within this window. For example, if the payee is wrong, you can click on the transaction to expand the view and then select Edit. After you reconcile, you can select Display to view the Reconciliation report or Print to print it. You have clicked a link to a site outside of the QuickBooks or ProFile Communities. By clicking “Continue”, you will leave the community and be taken to that site instead. We know that taking hours to find amounts that are off by a few pennies doesn’t make sense.

  • This article guides users through the detailed steps on how to reconcile in QuickBooks (Online and Desktop), ensuring their financial data aligns seamlessly with bank and credit card statements.
  • Make sure you enter all transactions for the bank statement period you plan to reconcile.
  • Cut checks or pay employees via direct deposit, issue W2s at tax time, and file taxes electronically – all from QuickBooks.
  • Regularly reconciling your books is a crucial practice for ecommerce sellers.
  • Then click the “Close without saving” button in this window to confirm.

Additionally, verify that all expenses, including bills, receipts, and cash transactions, are up to date. The next step is to identify any discrepancies between these two sets of records, which could be due to errors, omitted entries, or timing differences in recognizing transactions. Once these discrepancies are identified, they need to be thoroughly investigated.

When should I reconcile my accounts in QuickBooks?

Alternatively, to return to the reconciliation, click the “Go back” button in the prompt window. The information at the top of the page shows the “Statement Ending Balance” minus the “Cleared Balance,” which should produce a “Difference” of zero after completing the account reconciliation. The account’s “Beginning Balance” minus the total “Payments” and “Deposits” selected in the transaction list also appear here. In the “Reconcile” page, to select the account to reconcile, choose it from the “Account” drop-down.

If necessary, make adjustments to the opening balance or opt to Undo Last Reconciliation to start anew. Prepare for the reconciliation by entering all transactions that occurred during the statement period you are about to reconcile. For non-connected accounts, you follow the same path however, reconciliation requires manual entry and matching tax identification number of transactions. Rest assured that your QuickBooks and bank statements align perfectly, giving you peace of mind when closing your books. The month-end closing process can seem tedious and daunting to many small business owners. Thankfully, learning how to reconcile in QuickBooks Online to close your books can help ease that burden.

Step 2: Begin reconciling process

Choosing between the two largely depends on your business’s needs and preferences. So whether you’re self-employed or a small business owner, QuickBooks Online can be an excellent accounting tool. You can select Get Started if this is your first time reconciling.

Instructions on How to Start Reconciling an Account in QuickBooks Online

You can remove applied filters by clicking the “X” button to the left of the applied filter’s name or by clicking the “Clear filter / View all” link. In QuickBooks Online (QBO), when we make changes to our reconciled accounts, we can correct this by recreating the deleted transaction and reviewing the audit log to use as a reference. Sign up for Synder today or book a seat at a Weekly Public Demo to experience firsthand how Synder automates bookkeeping and accounting tasks for online transactions. Once the matching is complete, and the difference between your bank statement and QuickBooks Desktop shows $0.00, proceed to finalize the reconciliation by selecting Reconcile now. After completing the reconciliation, you have the option to display or print the Reconciliation report for record-keeping.

Next Steps: Review the reconciliation

This is because someone else setup the account years ago, and it appears they ran a reconciliation using an incorrect opening balance. Since all of your transaction info comes directly from your bank, reconciling should be a breeze. You can see transactions that have come directly from your bank feed, and transactions that you’ve manually added in QuickBooks.

Step 1: Review your opening balance

To see all of your adjustments on the list, you can review a Previous Reconciliation report for the reconciliation you adjusted. This will show you cleared transactions and any changes made after the transaction that may not show in your discrepancies. Give your customers the option to pay via credit card, debit card, PayPal, or bank transfer. QuickBooks processes the payment and transfers the money to your bank account. There’s even a mobile card reader so you can swipe or dip the card from your phone or tablet. Remember that transactions that have been reconciled in the past can be modified, deleted, or added, or your reconciliations can be adjusted depending on your financial situation.


All business owners, bookkeepers, or commerce managers must know how to reconcile within QuickBooks. However, the right technology can simplify the process while organizing orders and transactions. Businesses can keep their accounts in order, spot unusual or fraudulent transactions, and avoid issues during audits by reconciling regularly.


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